Residence Application Process and Information

We are delighted to be able to confirm that we will able to accommodate at least 80% of our normal capacity which is 3,700 students. We will be continuing to assess, in consultation with local public health staff, whether we may be able to further increase this capacity.

This plan, of course, depends on the evolving nature of the global pandemic, the progress of vaccination rollouts, and requirements and guidance from the province and public health. As we receive new information over the course of the residence application cycle, we will continue to connect with you to provide the latest updates.

The residence application is now available!

Residence is more than just a place to stay while you attend university. Here, you’ll have the incredible opportunity to meet and make friends with students with diverse backgrounds, experiences, perspectives, values and interests from you.

You’ll be invited to participate in a variety of social activities, cultural events and educational programs. We encourage you to try new things and to find the right balance to support your personal and social interests and your health and well-being, as well as your academic goals.


Learn more

Queen’s Residence Life believes in providing an environment where you can feel a sense of belonging, have diverse opportunities to build resiliency, and where you can access support toward achieving academic success.

Learn more about our buildings

Learn more about the services we offer in residence

This session will explain how to apply for residence, applicable deadlines and fees, how we support students within the residence environment and all you need to know about meal plans.


Know your Deadlines

If you are a full-time first-year student, you are able to apply to live in residence and need to complete your application and deposit by the June 8th deadline.

Application and deposit $525.00 (CDN) deadline: 4:00 p.m. EDT., June 8, 2021.


How to apply in 5 steps

If you are planning to live in residence, and have accepted your offer of admission to Queen’s, please complete the application process and submit your deposit by 4:00 p.m. EDT., June 8, 2021.

  • Step 1: Accept your offer of admission.
  • Step 2: Check your email. Once your admission has been processed, you will be sent your student number by admissions.
  • Step 3: Activate your NetID. Login to the NetID profile manager webpage to activate your account using your student number https://netid.queensu.ca/self-service/
  • Step 4: Complete your residence application.
  • Step 5: Pay your $525 (CDN) residence deposit.

Residence application FAQ’s

What’s the application process like? How long does it take?

It usually takes about 20 minutes to complete the online application process.

You’ll have the opportunity to let us know if you’d like to live in a double room and whether or not you have a preferred roommate.

You can also express interest in Living Learning Communities (LLCs) or other community preferences.

If you require an accommodation, please ensure you also complete either the health or non-health accommodation form.

Your $525 deposit must also be paid by Tuesday June 8 at 4:30 pm EDT to complete your application.

How many students will be able to live in residence?

With our current plans, we expect to be able to accommodate at least 80% of our normal capacity which is 3,700 students.

We will be continuing to assess, in consultation with local public health staff, whether we may be able to further increase this capacity.

What buildings will be open and what room types are available?

We plan to house students in all of our residence buildings in the 2021-2022 academic year.

For 2021-22 there will be a mix of single, double and single plus rooms available.  At this time we will not be offering triples, quads and loft doubles.

Some buildings offer private washrooms; others have a semi-private configuration, and others have communal washrooms. Visit our website to learn more about our buildings and room types.

How will the available spaces be assigned?

For 2021-22, the majority of students who apply by the June 8 deadline will be placed in a lottery for available spaces.

You will receive a notification the week of June 21 to let you know whether or not you have a space in residence.

Students who are offered a space will be able to select a specific room in mid-July. As additional spaces become available, they will be offered to students who didn’t initially receive a space, in order of their lottery number.

Stay informed of academic planning updates from the university as you consider if residence is an appropriate choice for you.

What other student housing options are there in Kingston if I don’t get a space in residence?

There are many private landlords in Kingston that offer a range of housing options. Please visit the Student Community Relations website for more information and advice about renting. We’re offering virtual housemate search events, and additional supports are available from our Off-Campus Living Advisor Adam King. We encourage you to connect with Adam to explore your options.

How much does it cost to live in residence?

Our residence fee schedule is outlined on this page.

Will there be COVID restrictions in place?

The range of COVID restrictions in place in September 2021 will depend on the evolution of the pandemic, the roll-out of vaccines, and the guidance provided by local public officials health at the time.

In 2020-21, restrictions included:

  • masks in all areas except private rooms,
  • fewer rooms available,
  • occupancy limits in lounges and dining halls, and
  • guest restrictions that limited movement across floors and between buildings.

We will continue to be guided by public health advice on what restrictions, if any, can be lifted for the fall.

Do I need to be vaccinated to live in residence?

We strongly encourage everyone who will be living in residence to get fully vaccinated as soon as vaccines are available to you, particularly if you intend to live in a double room.

When do I move in to residence?

We expect move –in to take place over several days during the week of August 30.

You will have the opportunity to select your move-in date and time in early August.

What are the key dates?
  • March 23 – Residence application opens online
  • June 8, 4:30 pm EDT time of day – Deadline to submit application, deposit, health accommodation form (if applicable), non-health accommodation form (if applicable)
  • Week of June 21 – Notifications about whether or not you have a space in residence
  • Mid-July – Room self-selection process opens
  • Early August – Move-in date and time selection
  • Week of August 30 – Move-in
I’ve asked for a double room but want to change my mind.

Before June 8, you can log on to the student housing and dining portal to access your application and change your preference.  Preference information is collected to help us understand demand and to assist us in planning the room self-selection process.  Your preferred room types may not be available when you are selecting your room.

 After June 8 and before the self-selection process begins, no changes are available.

After you have self-selected your room and before move-in starts at the end of August, you may request a room swap with another student or request a room change. More information about the room swap/change process will be available in late July.

I have a personal circumstance that does not allow me to study from home. Can I be guaranteed a spot in residence?

While there are not guarantees for residence for personal circumstances, we do hope to accommodate as many students as possible for the 2021-2022 year.  Please ensure your application and deposit are received by the June 8, 2021, 4:00 p.m. EDT deadline.


Residence Fees

When are residence fees due?

The $525 Residence deposit is due with the residence application on June 8, 2021.  The remainder of the Residence fees will be split in two. The first half will be due in late August, 2021, and the second half will be due in early January, 2022. First Year Fee Schedule 2021-2022.

How to pay your deposit:

Your Residence Deposit can be paid by online,  telephone banking or by wire transfer. We do not accept cheques or credit cards. Late payments will result in students being placed on our residence wait list.

Please note: telephone and online banking payments can take up to 5 business days to reach our office. Please send your deposit well in advance to ensure your payment is not late.

Residence applications will not be processed until your deposit is received.

 For more information on payments made within and outside of Canada, please visit our Residence Fee Page

Refund Policy for First-Year Incoming Undergraduate Students
  • $325.00 of your $525.00 deposit is refundable if you cancel in writing to Residence Admissions at reshouse@queensu.ca by July 5, 2021
  • No cancellation refunds are available after July 5, 2021.
  • Please note that if you cancel your academic offer at Queen’s, you must also cancel your Residence application by contacting Residence Admissions

Living Learning and Preference Based Communities

Living Learning Communities

Living Learning Communities (LLCs) are floors or clusters of rooms where students with similar interests and values live together and engage in creative, social, and educational programming related to the topic of their specific community. Read about our communities.

Tricolour students pose in front of a student house.

LLCs provide students with the opportunity to:

  • Meet like-minded friends
  • Connect with a variety of Queen’s Faculty outside of the classroom
  • Share goals, projects, and challenges
  • Benefit from peer and professionally-led events created with students’ interests and development in mind

Core LLC Experiences

  • Learning Lunches: Shared lunches with faculty or staff members
  • Bi-Weekly Community Meetings: Led by LLC Don where current programs and events are discussed
  • Leadership Skill-Building Workshops: All members of the LLCs come together to improve leadership skills and network
  • LLC Legacy Project: A year-long project that each LLC will pass on to the incoming LLC students

Preference Based Communities

You can also choose to live in one of our four preference based communities.  These differ from Living Learning communities as there is not specific programming related to the floor focus, rather, students share a desire to live in these environments. You must choose either of these communities as your first choice on your application to be considered for them.  These four communities are the Study floor, Alcohol & Cannabis not preferred community, female identified community (any individual who identifies as a woman) and male identified community (any individual who identifies as a man).

Study Floor

Open to:  Students who agree to maintain a consistently quiet environment on the floor. This community is ideal for students looking for a quiet living atmosphere within residence. Residents and their guests both agree to abide by the principles of this floor by maintaining low noise levels.

Alcohol & Cannabis not preferred community

Open to:  Students who are willing to make an affirmative commitment to maintaining a living environment free from alcohol, cannabis and other drugs.  Led by their Don, students in this community will be asked to take an active role in creating a community agreement that outlines community expectations, norms and desires.  You may be interested in this community if you:

  • have made a conscious choice not to engage in substance use (alcohol, cannabis or other drugs)
  • make this choice based on personal or family history with substance abuse, or addiction, personal or faith-based convictions or for any other reason.

In this community, students will find less peer pressure to use substances and more support in choosing not to consume.

FEMALE IDENTIFIED COMMUNITY

Open to:  Students who want to live with individuals who identify as a woman

MALE IDENTIFIED COMMUNITY

Open to:  Students who want to live with individuals who identify as a man


Residence Accommodations

If you require specific accommodations – either health or non-health related as part of your residence application, you must submit your request using our required Residence Health/non-Health accommodation forms.  These forms are required by the June 8th deadline along with your application.  To access the forms and learn more about our accommodation process, please visit our accommodations page


Roommate Matching

Start your University adventure with a new best friend – your roommate!

On your residence application you will have the opportunity to select double room as your first choice.  During the self-selection process, only double rooms will be shown for you to choose from.  You will also have the opportunity to set up a roommate group if you have a preferred roommate you want to live with.  During self-selection, which ever roommate has the better self-selection time can choose a room you have both agreed on and the other roommate automatically gets allocated to the other bed space.

We strongly encourage all students who are requesting a double room to ensure they are vaccinated for COVID-19 as soon as it’s available.


Room Self-Selection

*NEW ROOM SELECTION METHOD FOR 2021-2022

We are excited to allow you the option to choose your own residence room through self-selection for the upcoming year.
You will still need to meet the required deadlines for residence application and deposit and to have guaranteed a space in residence to be eligible. 

Your self-selection time slot will be sent to your Queen’s email in early July and self-selection will take place from mid to end of July.  If you are unable to select during your designated time, you will automatically go into the next self-selection group and so on until everyone has been given the chance to self-select.  If a student hasn’t chosen a room when the self-selection period ends, the Residence Admissions office will place students using a randomized lottery using the remaining rooms.

Self-Selection FAQs

Before I select my room, I’d like more information about my room (ie. what size is the bed, is there a fridge? Wi-fi? What amenities are in the building I’ve been assigned to)?

Please visit the “our buildings” tab on the Queen’s residence website.  It has specific details regarding the amenities for each building, descriptions and pictures of typical rooms and furnishings in that building, internet availability, bed sizes, etc.

I’ve selected a room but want to change it.

Once your room selection is complete, that is your assigned room.  You will have the opportunity to request a room change or switch with another student before move in.

The building I want is full, is there a way for me to know if a room opens up or can I get on a waitlist for that building?

Once your room selection is complete, that is your assigned room.  You will have the opportunity to request a room change or switch with another student before move in.

I’m not happy with the choices that were left for me to select. What can I do to get a better room?

Your choices were reflective of the rooms available based on your lottery number. There will be an opportunity to request a room change at a later date.

I have a health accommodation but didn’t submit the form and none of the rooms meet my needs. What can I do?

Please have your health care provider submit the Residence Health accommodation form (2021-2022) as soon as possible.  Residences will do their best to meet your accommodation needs when suitable rooms become available through cancellations and/or withdrawals

I have an approved health accommodation. How will I know there will be a room to self-select that meets my accommodation needs?

If you have an approved health accommodation, only rooms that meet your accommodation needs will be available for you to select from. If you have several different approved accommodations, Residences will work with you to ensure all needs are met.  This may mean that you are exempt from the self-selection process if your accommodation needs are very specific.

I am withdrawing from Queen’s. Am I able to give my room to another student I know?

Rooms becoming available through withdrawals and cancellations will be offered to students on our waitlist who do not otherwise have a room unless there are students prioritized to move for health accommodations

How can I tell which rooms have already been selected?

They will not show as available rooms when it is your turn to self-select. Only beds with a green bed icon are available.

I’m not able to make my assigned self-selection date/time. What do I do?

You will be able to self- select in all of the time slots following your designated time until the self-selection process is complete.  If you have not self-selected when self-selection process is complete, you will be randomly placed in one of the rooms that have not been chosen.

What if I don’t want to self-select? Will I end up with a terrible room?

If you have not self-selected when self-selection process is complete, you will be randomly placed in one of the rooms that have not been chosen.  It is impossible for us to predict what rooms will be left

I want to be on the same floor as my friend or I want my friend to be my can-mate, what can I do to make this happen?

This will only be possible if there are rooms left on that floor when which ever one of you has the later time slot to self-select

My preferred roommate has not received their offer of admission yet. Am I able to still select a double room and ensure another student doesn’t select the other space?

If your preferred roommate has not received an offer of admission by the date we allow preferred room-mates to self-select, we cannot guarantee placement together.

The only rooms available are on West campus. I do not want to be placed there, how can I avoid this?

Your choices were reflective of the rooms available based on your lottery number.  There will be an opportunity to request a room change at a later date.

I have been approved to be in a Living Learning Community. How will this affect self-selection?

You will be self-selecting from the room choices that are in the LLC you have been approved to be in.

How is the process for double rooms working?

We’re using application information to assess how much interest there is in double rooms. We expect that we may be in a position to meet the interest in double rooms, both for students with preferred roommates and for students who are happy to get an assigned roommate.  More details on the roommate assignment process will be posted to our website and communicated by email after the application closes.

I have selected that I do not want to live in a double room on the application. Does this mean I am guaranteed a single room?

No.  The rooms you can select will depend on what rooms remain available at the point when you are given access to make your room selection. The order of access is done through lottery.