Moving Out

Make Your Move

It’s hard to believe that we are already coming to the end of your time with us as a residence student! As a member of our residence community, all that stands between you and the official start of your summer is completing your move-out procedure!

In order to maintain a quiet and respectful study environment in our buildings, you are required to vacate your room no later than 24 hours after the beginning of your last exam. Should you have extenuating circumstances that require you to stay past that deadline, you may request approval by filling out the April Residence Extension Request Form, accessed through the Student Gateway.

You will receive an email with specific move-out information and move-out checklists will be posted on all floors and on the Residences Facebook & Instagram accounts.

Preparing to Make Your Move

Your time to move-out can really sneak up on you, so we encourage you to get ahead of it by preparing to move well ahead of time.

You will receive an email in late March outlining the date and time of your last exam and your individual scheduled move-out deadline. You can also determine this information on your own by identifying your last exam.

Don’t have final exams? You must move-out of Residence by 12pm (noon) on April 10, 2019.

Prior to your move-out deadline, you will be expected to do the following:

• Book a room check on your move-out date ahead of time
• Remove all belongings from your room (including garbage & recycling)
• Any fridge provided by Residence must be emptied of all contents
• All keys & room check receipt must be returned to your corresponding Front Desk

Please Remember 

Additional charges will apply for: 

• any additional cleaning and/or removal of left items
• failure to complete a room check
• any keys not returned
• failure to check out by your move out date

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Move-Out Checklist

• Identify and make note of your individual move-out date
• Book a room check ahead of time
• Consider which items you’re going to donate, take home or discard
• Pack all items you’re taking home (remember to check under your bed & in drawers)
• Take all garbage & recycling to your building’s garbage & recycling room
• Remove all posters, tape and décor from walls, windows & ceilings
• All furniture is returned to its original place & is in good repair
• Vacuum carpet and/or sweep floor
• Have room check done
• Personally return keys to designated Front Desk

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Residence Extension Request

You are required to leave residence 24 hours after the beginning of your last exam. Requests to remain in residence beyond your last day may be submitted for consideration. You can access the April Residence Extension Request Form through the Student Gateway. Requests will be considered individually and will be granted only to those who have extenuating circumstances (ie. academic related deadline, pre-booked travel). Supporting documentation (copy of travel itinerary, course syllabus, and/or letter from professor/faculty office) will be required for students requesting an extension for pre-booked travel or for academic circumstances.

Housing & Ancillary Services is not made aware of take home exams and therefore these have not been considered when determining your departure date. Students with take home exams will need to apply for an extension and provide a copy of their syllabus confirming the take home deadline to extend their stay.

The deadline for extension requests is April 5^th. Requests after this date will not be considered.

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The Room Checkout Process

Having a room check is a mandatory component of your move-out process! A check of your room will be done by a Don, Residence Life professional staff member or Residence Facilities staff. You may request a room check by doing one of the following:

• Prearranged time with your Don
• Calling Don on-call directly
• Calling/arriving at front desk

When the Residence or Facilities staff member arrives to check your room, they will:

• Meet you at your room and fill out the room check form with you
• Once the room has been checked, together, you will make sure the room door is locked
• Both you and they will sign the room check form & you will be given a copy of the signed form

Once your room check is complete, you will take your keys and your copy of the room check form (the receipt) to your designated Front Desk to complete your move-out check out process.
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Key Return & Desk Hours

To complete your Residence move-out, you must check out at your designated front desk by handing in your keys and laundry card.

Remember:

• You must return all issued keys to the main desk on the day you move out (within 24 hours after the beginning of your last exam).
• You must return keys to the main desk personally – do not leave keys in your room or give them to a Don or anyone else. There is a desk open 24 hours/day.
• You cannot mail back or return your keys after you check out. Any keys not returned at check-out will be considered lost and charges will be placed on your student account.

If you fail to return your keys at move out, you will be charged for your keys. Below are the rates for keys not returned at move out:

• Brant and Smith: $25
• Mailbox Key: $25
• All other key sets: $175

Please make note of your designated front desk for check-out:

• Victoria Hall Desk – Graduate Residence, Harkness Hall and Victoria Hall
• Leggett Hall Desk – Adelaide Hall, Ban Righ Hall, Chown Hall, Leggett Hall, Morris Hall & Smith House
• Watts Hall Desk – Brant House, God/Brock House, Leonard Hall, McNeill House and Watts Hall
• Waldron Tower – Waldron Tower
• Jean Royce Hall – Jean Royce Hall (Phase 1 & 2)

Desk Hours:

Front Desk hours of operation during the month of April will be updated by the end of March. Please check back!

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Donating Items

Don’t want to take everything home with you? Please be a leader in sustainable move-out by donating to any of the following locations!

Clothing, Shoes, Bedding, Electronics & Small Appliances

• Remember that donations should be items that other people could use. Please don’t donate garbage
• Bags will be available in all common rooms by the 2nd week of April: simply fill your bag with clothing and shoe donations and drop it off at your residence’s specified drop-off location

Questions? Please contact the Facilities Control Centre @ 613-533-3155

Non-Perishable Food & Extra Dining Hall Meals

Non-perishable food items can be donated to:

• AMS Food Bank – John Deutsch University Centre, Room 343

Not going to use all of your Meal Plan meals? Please consider donating them to the Swipe It Forward Program

• Swipe It Forward – Just let a cashier at a Dining Hall or Retail Outlet know that you want to Swipe it Forward.

Donating to the Kingston Community

If you’re looking for other places to donate items you don’t want to take home, please check out the link below for a comprehensive list of organizations within the Kingston community that could benefit from items you don’t have use for:

• YGK Donation Stations

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Off-campus storage

The following storage facilities are available in Kingston:

• ABC Storage – 1414 Audrey St. (613) 542-1985
• Access Storage (CaraCo Storage) – 31 Steve Fonyo Dr. (613) 531-3114
  Climate-controlled
• All About Storage – 1600 Bath Rd. (613) 389-1655
  Climate controlled
• Martin’s Storage – 42 Terry Fox Dr. (613) 545-1362
• Martin’s Storage – 95 Terry Fox Dr. 613-542-4510
  Climate-controlled
• Spaces Self Storage – P.O. Box 26010 Gardiners, 613-544-7319
• Store Your Dorm
• U-Haul Storage – 2459 Princess St. (613) 549-8880
• U-Lock Storage – 685 Development Dr. (613) 389-8669

Please be advised that you must contact these companies directly to make storage arrangements.
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Move-Out FAQs

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