Moving Out

It’s hard to believe that we are already coming to the end of your time with us as a residence student! As a member of our residence community, all that stands between you and the official start of your summer is completing your move-out procedure.

To maintain a quiet and respectful study environment in our buildings, students are required to move-out no later than 3 pm on the day following their last exam. Final exam schedules are posted to SOLUS. You may choose to move out at an earlier date however no fee refunds are applicable at this point in the term.

Should you have extenuating circumstances that require you to stay past that deadline, you may request approval by filling out the Residence Extension Request Form on the Residence and Dining Portal here.

How does the provincial stay-at-home order beginning on April 8^th impact move out? 

 We encourage all students and supports to follow regional and provincial public health guidelines.  Currently, under the emergency order, moving residences does qualify as an essential reason for travel.  If you are not able to move out on your scheduled timeline (3 pm the day following your last exam), please go to the Residence and Dining Portal to fill out a Residence Extension Request.  If you would like permission to stay in residence after residences close on April 29^th at 3 pm, please email reslife@queensu.ca to apply. 

Mindful Move-Out

Your time to move-out can really sneak up on you, so we encourage you to get ahead of it by preparing to move well ahead of time. Avoid stress and start your move-out plan early. Set aside a few hours each week for packing.

Free reusable boxes are available at Leonard, Ban Righ, Jean-Royce, and The Lazy Scholar to help you move.

Move-Out Checklist

 Here is a handy move-out checklist to help you get and stay organized.

• Identify and make note of your individual move-out date. Find your exam schedule on SOLUS.
  
• Receive your ECO Container $5 Flex deposit refund. Return your ECO container or carabiner to a participating retail or dining location. Note, Dining halls close as at 2PM on April 29^th. Click here to see dining hall hours of operation.
  
• Consider which items you’re going to donate, take home, store, or discard
  
• Redirect your mail to your new address or change your address directly with credit card companies, or banks. Inform friends and family not to send anything after April 1, as it may not arrive before you leave. Canada Post will not redirect mail for students living in residence. Anything that is received after you leave will be returned to sender.
  
• Missing lightbulb? Room issue? Please submit a Maintenance Request Order (MRO) before moving out.
  
• Consider donating an unused dining hall meal to a peer in need. Before leaving campus why not Swipe It Forward. Simply let the cashier know at any retail location or dining hall that you would like to donate a meal from your meal plan. Learn more here.
  
• Pack all the items you’re taking home (remember to check under your bed & in drawers)
  
• Things in the fridge? Don’t forget to clean it out before you go!
  
• Take all garbage & recycling to your building’s garbage & recycling room
  
• Remove all posters, tape and décor from walls, windows & ceilings
  
• Ensure all furniture is returned to its original place & is in good repair
  
• Vacuum carpet and/or sweep floor
  
• Close your windows and curtains.
  
• Return keys to Victoria Hall Front Desk or Jean Royce Hall Front Desk (open 24hrs)

Sustainability

A sustainable move-out means taking responsibility for donating, trading, recycling, and moving unwanted items. Consider sending home items you no longer regularly need or use to make your April move-out experience smoother.

Don’t want to take everything home with you? Please donate to a bin nearest you! View the list of donation drop-off locations below.

Remember, donations should be items that other people could use. Please don’t donate garbage. Some items do belong in the garbage, like broken, soiled or food items that can’t be recycled or composted. Bags will be available in all common rooms by the 2nd week of April: simply fill your bag with clothing and shoe donations and drop it off at your residence’s specified drop-off locations.

Large Items

Make a plan for disposing of large, unwanted items like printers, bookshelves, mini-fridges, sports equipment, mirrors and the like. Donate items in good condition.

Recycling

Please keep using the recycling depot in your building until the end of term – any recyclable items or garbage that is left in the hallways of your floor/house will result in clean-up charges. If you have any questions, please call the Facilities Control Centre at 613- 533-3155.

Food Donations

Donate your unopened non-perishable pantry food items at identified residence drop-off locations, including Leggett front desk, The Lazy Scholar, and Dining Hall foyers

Learn more about moving out sustainably on the Mindful Move-out webpage.

Moving Out

To complete your Residence move-out, you must check out at your designated front desk by handing in your keys and laundry card.

You must return all issued keys to the main desk on the day you move out (by 3:00 PM the following day of your last exam)

Key Return

Students moving out of buildings on Main Campus, check out will happen at Victoria Hall Front Desk daily.

Students moving out of buildings on West Campus, check out will happen at Jean Royce Hall Front Desk daily.

*Please note

• If any student wishes to check out between the hours of 11:30 PM and -8:30AM, we require them to email their approximate departure time and contact information (phone number and email) to the front desk at smithdesk@queensu.ca.
•  The front desk team may be in touch regarding an alternative process during these overnight hours (i.e. what to do if the desk is closed at the time of your indicated check out.)

Students must their return keys personally to their main desk. . Do not leave keys in your room or give them to a Don or anyone else. Keys not returned at check-out will be considered lost and charges will be placed on your student account.

Move-Out COVID-19 Guidelines  

Queen’s Residence Life and Services has worked with Public Health officials to ensure a safe move-out process for all students, staff, families, and supporters. Every student can have up to two people assisting them with move-out. All visitors to campus must fill out the COVID-19 self-assessment via the SeQure app before arriving, disclosing any symptoms/contacts/direction from Public Health offices in the past 14 days.  We understand that many families are coming from out of the KFL&A region to move students out; please note that you are approved to be on campus for the purpose of move-out, provided you pass the symptoms/contacts screening on the app.  In addition, face coverings must be worn in residence at all times during the move-out process.

As you move out, we ask that you respect social distancing expectations, including the following guidelines:

• Maintain a space of 1-2 meters between yourself and others, including our facilities and desk staff
• Use the available hand sanitizers at each building entrance
• Follow proper and frequent handwashing guidelines
• Limit the number of people that come to assist you to just two
•  Bring your own move out cart if you are able

For more residence specific COVID-19 frequently asked questions and answers please visit our residence COVID-19 page.

Off-Campus Storage

The following off-campus storage facilities are available in Kingston:

ABC Storage – 1414 Audrey St. (613) 542-1985

Access Storage (CaraCo Storage) – 31 Steve Fonyo Dr. (613) 531-3114 (Climate-controlled)

All About Storage – 1600 Bath Rd. (613) 389-1655 (Climate controlled)

A Move for Less (Franks Worldwide Moving)  60 Rigney Street. (613) 546-1828 (Climate-controlled)

AMJ Campbell 1234 Gardiners Road

Martin’s Storage – 42 Terry Fox Dr. (613) 545-1362

Martin’s Storage – 95 Terry Fox Dr. 613-542-4510 (Climate-controlled)

Spaces Self Storage – P.O. Box 26010 Gardiners Rd., 613-544-7319

Store Your Dorm

U-Lock Storage – 685 Development Dr. (613) 389-8669

Please be advised that you must contact these companies directly to make storage arrangements

FAQs

Off-Campus Resources

• Moving off-campus? Visit the CityofKingston.ca/Students web page to learn about property standards, where to dispose of recycling,  unusable items or garbage, and how to open a Utilities Kingston account.

• Adam King, the Off-Campus Living Advisor, provides confidential guidance on evaluating off-campus housing, tenant rights and responsibilities, and resources for moving in/out. Learn more at https://www.queensu.ca/studentcommunityrelations/home

• Queen’s Hospitality Services provides 8 different off-campus meal plans designed to fit unique student needs. They also offer a contactless delivery grocery program. Learn more about Campus Market.