Moving Out


Make Your Move

It’s hard to believe that we are already coming to the end of your time with us as a residence student! As a member of our residence community, all that stands between you and the official start of your summer is completing your move-out procedure!

In order to maintain a quiet and respectful study environment in our buildings, you are required to vacate your room no later than 24 hours after the beginning of your last exam. Should you have extenuating circumstances that require you to stay past that deadline, you may request approval by filling out the April Residence Extension Request Form, accessed through the Student Gateway.

You will receive an email with specific move-out information and move-out checklists will be posted on all floors and on the Residences Facebook & Instagram accounts.



Preparing to Make Your Move

Your time to move-out can really sneak up on you, so we encourage you to get ahead of it by preparing to move well ahead of time.

You will receive an email in late March outlining the date and time of your last exam and your individual scheduled move-out deadline. You can also determine this information on your own by identifying your last exam.

Prior to your move-out deadline, you will be expected to do the following:

  • Book a room inspection with your Don on your move-out date ahead of time
  • Remove all belongings from your room (including: garbage & recycling)
  • Any fridge provided by Residence must be emptied of all contents
  • All keys must be returned to your corresponding Front Desk

Please Remember 

  • Residents sharing a double/triple/quad room and/or bathroom are equally responsible for the condition and furnishings of these areas
  • Charges will apply for any additional cleaning and/or removal of left items, failure to complete a room inspection and for any keys not returned

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Move-Out Checklist

  • Identify and make note of your individual move-out date
  • Book a room inspection ahead of time
  • Consider which items you’re going to donate, take home or discard
  • Pack all items you’re taking home (remember to check under your bed & in drawers)
  • Take all garbage & recycling to your building’s garbage & recycling room
  • Remove all posters, tape and décor from walls, windows & ceilings
  • All furniture is returned to its original place & is in good repair
  • Vacuum carpet and/or sweep floor
  • Have room inspection
  • Personally return keys to designated Front Desk


Residence Extension Request

You are required to leave residence 24 hours after your last exam. Requests to remain in residence beyond your last day may be submitted for consideration. You can access the April Residence Extension Request Form through the Student Gateway. Requests will be considered individually and will be granted only to those who have extenuating circumstances (ie. academic related deadline, pre-booked travel). Supporting documentation (copy of travel itinerary) will be required for students requesting an extension for pre-booked travel.

Housing & Ancillary Services is not made aware of take home exams and therefore these have not been considered when determining your departure date. Students with take home exams will need to apply for an extension and provide a copy of their syllabus confirming the take home deadline to extend their stay.

The deadline for extension requests is April 5th. Requests after this date will not be considered.



Key Return & Desk Hours

To complete your Residence move-out, you must check out at your designated front desk by handing in your keys and laundry card.

Remember:

  • You must return all issued keys to the main desk on the day you move out (within 24 hours after the beginning of your last exam).
  • You must return keys to the main desk personally – do not leave keys in your room or give them to a Don or anyone else. There is a desk open 24 hours/day.
  • You cannot mail back or return your keys after you check out. Any keys not returned at check-out will be considered lost and charges will be placed on your student account.

Designated Front Desks:

Please make note of your designated front desk for check-out:

  • Victoria Hall Desk – Graduate Residence, Harkness Hall and Victoria Hall
  • Leggett Hall Desk – Adelaide Hall, Ban Righ Hall, Chown Hall, Leggett Hall, Morris Hall & Smith House
  • Watts Hall Desk – Brant House, Brockington House, Gordon House, Leonard Hall, McNeill House and Watts Hall
  • Waldron Tower – Waldron Tower
  • Jean Royce Hall – Jean Royce Hall (Phase 1 & 2)

Desk Hours:

Date Victoria Hall Watts Hall Leggett Hall Jean Royce HallWaldron Tower
 

 

Saturday April 21st

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

 

 

11am-7pm

 

 

 

Sunday April 22nd

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

 

 

11am-7pm

 

 

 

Monday April 23rd

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

8am-4pm

 

4pm-12am

 

 

Tuesday April 24th

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

8am-4pm

 

4pm-12am

 

 

Wednesday April 25th

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

8am-4pm

 

4pm-12am

 

 

Thursday April 26th

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-4pm

4pm-12am

8am-4pm

 

4pm-12am

 

 

Friday April 27th

12am-8am

 

8am-4pm

4pm-12am

12am-8am

 

8am-12pm

 

12am-8am

 

8am-12pm

 

12am-8am

 

8am-12pm

 

8am-12pm
 

 

Saturday April 28th

12am-8am

 

8am-4pm

4pm-12am

 

 

CLOSED

 

 

CLOSED

 

 

CLOSED

 

 

CLOSED

 

 

Sunday April 29th

12am-8am

 

8am-4pm

4pm-12am

 

 

CLOSED

 

 

CLOSED

 

 

CLOSED

 

 

CLOSED

 

 

Monday April 30th

12am-8am

 

8am-4pm

 

 

4pm-12am

 

 

CLOSED

 

 

CLOSED

 

 

CLOSED

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Donating Items

Don’t want to take everything home with you? Please donate to a bin nearest you!

  • Remember that donations should be items that other people could use. Please don’t donate garbage
  • Bags will be available in all common rooms by the 2nd week of April: simply fill your bag with clothing and shoe donations and drop it off at your residence’s specified drop-off location

ResidenceDrop off LocationHours
Adelaide/ Ban RighLaundry Room – Basement of Adelaide Rm 015Anytime
Brant HouseLaundry Room 106Anytime
Chown HallRecycling Room G12Anytime
Gord/BrockBrock side, Garbage/Recycle Room 118Anytime
Grad ResidencePool Table Room 324Anytime
Harkness HallGround Floor FoyerAnytime
Jean Royce HallPhase I – Beside Common Room C115Anytime
Jean Royce HallPhase II – Garbage/Recycle RoomAnytime
Leggett HallRecycling Area, Room 1006Anytime
Leonard HallRecycling Room 122Anytime
McNeillLarge Common Room, Ground Floor Room 14Anytime
Morris HallRecycling Area, Room B13Anytime
Smith HouseLaundry Room 131Anytime
Victoria HallGround Floor Laundry Room B005Anytime
Waldron TowerVending Machine Room 1-127Anytime
Watts HallFireplace Lounge, Ground FloorAnytime

Questions? Please contact the Facilities Control Centre @ 613-533-3155

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Off-campus storage

The following storage facilities are available in Kingston:

Please be advised that you must contact these companies directly to make storage arrangements.
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Move-Out FAQs

The following are some of the most frequently asked questions we receive regarding move-out:
  1. What constitutes the 24 hour move-out window?
    Your 24 hour move-out window is individual and starts at the beginning of your last exam, not following the completion of your last exam.
  2.  How do I submit an April Residence Extension Request?
    April Residence Extension Request Forms can be accessed through the student gateway. They will be granted only to those who have extenuating circumstances. Examples: academic deadline, significant pre-booked travel.
  3. When does Residence close for the year?
    April 28th at 12pm (noon).
  4. What if I am in Engineering Section 900 or have an academic deadline after April 28th at noon?
    Residence Life works with faculties to accommodate students who fall into either of these groups and will reach out directly to those individual students on a case by case basis.
  5. May I apply for an April Residence Extension to bridge the gap between when I need to move-out of Residence and when I move into my off-campus housing on May 1st?
    An off-campus lease start date of May 1st does not qualify as an extenuating circumstance. You must move out of Residence by the end of your 24 hour window and may not bridge the gap to the beginning of your off-campus lease date by staying in residence.
  6. Can I store my stuff in Residence over the summer or until my off-campus lease start date?
    We do not store student items in Residence. Please see the above section “Off-Campus Storage” for storage options within the Kingston community. Please note that you are responsible for contacting any storage company on your own. Residence does not facilitate off-campus storage.
  7. Additional questions?
    Please feel free to contact Residence Life at reslife@queensu.ca or by phone at 613-533-6790

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