First-Year Undergraduate Students
We are excited to welcome you – the class of 2024 – to our community!
Faculties and schools have confirmed that the delivery of the majority of undergraduate programs will be remote for the fall term, due to the ongoing pandemic. Among the incoming class, only first-year nursing students will have in-person, on-campus learning this fall.
The university has determined that up to 2,300 students will be able to live in residence this fall, to ensure compliance with continued physical distancing and public health requirements. This is approximately 50% of our normal capacity, therefore not every first year student will be able to live in residence. Students will be offered a residence room on a priority basis; priority groups will include: students in programs with on-campus classes, those admitted under specialized pathways, and students with learning needs or personal circumstances that create challenges or barriers to academic success in a remote learning context and/or require access to on-campus support services.
We will be offering assigned single rooms only. This includes single-plus room types (a washroom shared and accessible to only two students), as well as single rooms in buildings with communal washrooms, on both our main and west campus. There will be changes in the residence environment, to ensure we are complying with public health requirements, including restrictions on gatherings and guests and virtual delivery of residence educational programming.
While we will not be able to house as many students as we typically do, we are committed to ensuring the health and well-being of our students and fostering the residence community we are renowned for.
Residence applications have now closed. If you applied and paid your deposit by the June 8th deadline, we will be in touch with you via email the week of June 15th about next steps.
Here’s what you can expect:
- June 17 – We will send you an email which will include a link to a form you must complete to provide us with the information needed to make room offer and assignment decisions for available spaces this fall, such as domestic/international status and personal circumstances.
- June 30 – Deadline to complete the form
- Week of July 13 – You will receive an email to your queensu student account confirming whether or not you will be offered a residence space
- Week of July 13 – If you’ve been offered a residence space, we will call you to share further details about what living in residence will be like in fall 2020 and we can answer any questions you have
- July 29 – You will receive an email with an offer of a specific room assignment
- August 6 – Deadline to accept offers for a residence space beginning fall 2020
- August 30 – Residence move-in begins (multiple days). Specific dates will be communicated in August
Updated June 23
Personal Circumstances Form Questions
Why do you want to know where I’m arriving from?
The Government of Canada’s Emergency Order under the Quarantine Act requires persons entering Canada—whether by air, land or sea —to quarantine themselves for 14 days if they are asymptomatic to limit the spread of COVID-19. We need this information in order to make space available for students who will be required to quarantine upon arrival to Queen’s.
We need to know this for both international and domestic students who may live and/or travel in or out of Ontario and Canada to aid in our prioritization assessments and pre-arrival planning.
I forgot something important on my Personal Circumstances Form, or my circumstances have changed – what do I do?
Please email us at email@example.com or contact us on our live chat, Monday-Friday 8:30 am to 4:30 pm, and we will assist you in making important updates.
Room Assignment Questions
Can I request who I share a bathroom with?
We’re continuing to assess how we might accommodate requests of this nature. Students will be housed by faculty/program on a floor, so if you’re hoping to share with a friend, they must be in the same faculty/program as you. More information about how to identify these preferences will be available when offers are made.
Can I live in the same building/floor as my friend?
Students will be offered rooms in floor-based communities with other students in the same faculty/program. If you’re hoping to live in the same community (ie. on the same floor) as a friend, they must be in the same faculty/program as you. Guest restrictions will be in place by floor, so living in the same residence as your friend, but on different floors, may still limit your ability to spend time together in residence. More information about how to identify these preferences will be available when offers are made.
I’ve requested a roommate on my application. How will that work if only single rooms are being filled?
In order to limit density and ensure that we are able to comply with physical distancing guidelines articulated by Public Health, we will be offering single occupancy rooms only for the fall term. This approach may be re-evaluated for the winter term based on advice from Public Health authorities.
General Fall Term Questions
How is Queen’s determining who lives in residence in Fall 2020?
Queen’s is asking all students who applied to live in residence to submit a Personal Circumstances form by June 30. Students will be offered a residence room on a priority basis. Priority groups will include: students in programs with on-campus classes, those admitted under specialized pathways, and students with learning needs or personal circumstances that create challenges or barriers to academic success in a remote learning context and/or require access to on-campus support services.
Will international students be prioritized for a room offer in Fall?
We are asking all students who wish to live in residence this fall to complete and submit by June 30 the Personal Circumstances Form to enable us to make offers and room assignments based on our fall room allocation model that aims to promote the health and safety of all community members. Students with personal circumstances that create challenges or barriers to academic success in a remote learning context are among those who will be prioritized. This may include international students already in Canada and international students for whom remote learning creates challenges in their current location.
Will there be a waitlist for the fall term if I do not initially receive a room offer?
Yes. We are creating faculty/program-specific floors as part of our illness prevention strategy for the fall term, so if a room becomes available, a student from that faculty/program on the waitlist will be offered that space.
Now that the university has determined most first-year courses and programs will be delivered online for the fall term, what does that mean for the residence guarantee this fall?
We are planning to house up to 50% of our capacity in residence, or roughly 2,300 students, to ensure we can implement physical distancing and public health requirements. This means we are not able to guarantee a space in residence to all first-year students this fall. All students who applied to residence have been sent an email to provide details about fall term occupancy. Students must complete and submit a Personal Circumstances Form by June 30, 2020. We plan to reconnect with all students the week of July 13th to let them know whether or not we can offer them a room in residence for the 2020/2021 academic year.
Why are there so many different fall term approaches to residences at universities across the province?
All universities are keeping student safety and well-being as the foremost consideration in decision- making. Some of the factors that would inform an institution’s approach to residences include:
- Delivery mode of academic programs – Queen’s is delivering most first-year courses and programs remotely
- Local circumstances with respect to COVID-19 – Queen’s has been seeking advice from local Public Health authorities
- The architecture and infrastructure of residence buildings and the room styles available – this can impact the approach to the implementation of physical distancing requirements.
If I receive an offer, how soon will I know my move-in date so I can make travel plans?
Residence move-in will happen over the course of several days, beginning as early as August 30th. Students who confirm their offer and room assignment will receive details in early August with their specific move-in date and time. We will be communicating offers of a space in residence the week of July 13. We will then communicate specific room assignment offers on July 29th and students will have a deadline to accept or decline this room offer no later than August 6th.
If I decide not to live in residence, can I have my deposit back?
Yes. You will receive a full refund of your deposit should you choose not to live in residence. If you are not living in residence in the fall but would like to leave your deposit on your student account as you wait for further information about the possible availability of a room in winter term, you can do so. If we are unable to offer you a room for winter term, we will refund your deposit at that time.
I was hoping to choose a shared room option for financial reasons. What if I can’t afford a single room option in residence?
While double and loft double rooms won’t be available in September due to physical distancing guidelines, there are different cost options for single room and board fees on campus: Single-plus rooms are $16,605, while a single room is $15,607. Students looking for help financing their education can explore a variety of financial assistance programs administered by the Queen’s Student Awards Office.
Winter Term Questions
If classes are in-person in the winter term, will residence be guaranteed in the winter? Do I have to apply to residence again?
The university is hopeful that in-person classes will resume on campus in the winter term and hope that we will be able to accommodate everyone in residence. As the situation continues to evolve, we will be guided by the advice of Public Health regarding any occupancy limitations that may apply for the winter term, as well as any decisions made by the university regarding changes to the delivery mode of academic programming (from remote to on-campus). Our goal will be to offer residence spaces to as many students as possible and to assist all first-year students with resources to find accommodation in Kingston if needed. We will communicate later in the fall with all students who have identified on their completed Personal Circumstances form that they are interested in the winter term only; these students would not need to reapply to residence.
How to apply in 4 steps
If you are planning to live in residence, and have been offered admission to Queen’s, please complete the application process and submit your deposit by 4:00 p.m. EDT., June 8, 2020.
Step 1: Accept your offer of admission to Queen’s on the Ontario University Application Centre.
Step 2: Login to the NetID profile manager webpage and activate your NetID account using the 8 digit student ID number provided to you at the time of your Queen’s application.
Step 3: Complete your residence application.
Step 4: Pay your $525 (CDN) residence deposit.
The $525 residence deposit is due with the residence application on June 8, 2020. The remainder of your residence fees will be split in two. The first half is due by September 30, 2020, and the second half is due by January 31, 2021.
Residence applications will not be processed until your deposit is received
Learn more about our residence fee schedule, deposits, information and refund policy here.
Living Learning communities
Living Learning Communities (LLCs) are floors or clusters of rooms where students with similar interests and values live together and engage in creative, social, and educational programming related to the topic of their specific community.
Academic Faculty-Based Floors
- Computer Science Floor
- Nursing Floor
- Science Floor
- Active Living Floor
- Bimaadiziwin Ka’nikonhriyo (Indigenous & Allies) Floor
- Creative Arts Floor
- Eco-Friendly Floor
- Leadership Floor
LLCs provide students with the opportunity to:
- Meet like-minded friends
- Connect with a variety of Queen’s Faculty outside of the classroom
- Share goals, projects, and challenges
- Benefit from peer and professionally-led events created with students’ interests and development in mind
Core LLC Experiences
- Learning Lunches: Shared lunches with faculty or staff members
- Bi-Weekly Community Meetings: Led by LLC Don where current programs and events are discussed
- Leadership Skill-Building Workshops: All members of the LLCs come together to improve leadership skills and network
- LLC Legacy Project: A year-long project that each LLC will pass on to the incoming LLC students
Lifestyle Based communities
Open to: students who are interested in a study-focused environment. Our study floor, featuring 22 hours of quiet each day, is ideal for students looking for a quiet living atmosphere within residence. Residents and their guests both agree to abide by the principles of this floor by maintaining low noise levels
Alcohol & Cannabis not preferred community
Open to: students who are willing to make an affirmative commitment to maintaining a living environment free from alcohol, cannabis and other drugs. Led by their Don, students in this community will be asked to take an active role in creating a community agreement that outlines community expectations, norms and desires. You may be interested in this community if you:
- have made a conscious choice not to engage in substance use (alcohol, cannabis or other drugs)
- make this choice based on personal or family history with substance abuse, or addiction, personal or faith-based convictions or for any other reason.
In this community, students will find less peer pressure to use substances and more support in choosing not to consume.
If you require specific accommodations, either health or non-health related as part of your residence application, submit your request using our required Residence Health/non-Health accommodation forms. These forms are due by the June 8 deadline, along with your application. For more information and to access the forms, please visit the accommodation page link here.
You are able to request a specific roommate on the residence application. Students wanting to room together will need to choose a group leader. The group leader will need to click the “create group” button on the application and invite others to join the group. The student(s) invited will then be responsible for accepting or declining the invitation. Students must accept or decline by the June 8 application deadline. The group leader will be able to check the status of who has accepted or declined.
Please keep in mind the following when requesting a roommate(s)
- You cannot choose roommates in single plus rooms – these are not shared rooms.
- The leader must know all of the potential roommates’ full name(s) in Solus and eight-digit student ID number(s)
- Any changes to the group and all acceptances must be completed by June 8, 2020.
- Be sure to discuss your building preferences with your roommate(s) in advance of the self-selection week in July. Whichever roommate has the earliest self-selection window will be responsible for choosing the room for the group.
Unfortunately we cannot guarantee roommate matches.
Frequently Asked Questions
I’m having trouble connecting with my health care provider to get my accommodation form filled out. What should I do?
Some health care providers are doing phone appointments to fill out the accommodation forms. If your regular Health Care Provider is unable to do this you could ask another health care provider (specialist) who has knowledge of your health condition. Keep in mind that the forms are not due until June 8th so depending on the evolving COVID-19 situation, you may be able to have your form filled out at a later date while still meeting our deadline. If you are unable to have your form filled out by mid-May, please contact firstname.lastname@example.org and the Admissions Manager can discuss some other options.
I have more questions – who can I contact?
Please email email@example.com and someone from our team will be happy to assist you.