Updated February 9, 2021
Ensuring a safe and secure environment to promote student wellbeing and success is one of the key priorities of Queen’s Housing and Ancillary Services. Check here for updates about residence, including health information, resources and FAQs.
For further information on the university’s response to COVID-19, including up to date reported cases in the university population, please visit the Queen’s Coronavirus COVID-19 Information website.
Winter Term in Residence
What happens if I travel during Reading Week? Will I need to isolate when I return?
As previously communicated, the university is requesting that all students, staff, and faculty who must travel for essential purposes outside the KFL&A, Hastings and Prince Edward Counties, and Leeds, Grenville, and Lanark region, or who have had visitors from outside the region, self-isolate for 14 days. If you leave the region during Reading Week, you will be required to self-isolate in your residence room (leaving only for essential purposes such as food, exercise, and medical/pharmaceutical care) for 14 days upon arrival back to residence.
Please review the updated message from the Provost regarding Reading Week travel.
KFL&A Public Health continues to recommend asymptomatic testing for anyone who has travelled, or received visitors from outside of our health region. Asymptomatic testing is available at Student Wellness Services. Appointments can be booked by calling 613-533-2506.
What does the move to green status mean for residence?
This does change the stricter measures that were in place during the recent lockdown period.
Specifically, in residence, a move to green status means:
- Floor lounges will be reopened, with limited capacity and physical distancing restrictions, as of February 10
- Limited in-person programming will resume the week of March 2, 2021
- Dining halls will return to eat-in seating (physical distancing maintained), with takeout and online ordering continuing as options
I was living in residence in the fall and I haven’t yet returned. What are my options?
Residences and dining halls remain open. Each student’s circumstances are different, so we encourage you to talk to your families and supporters and make the decision that is best for you. You also don’t need to decide on a return date now. If you defer that decision, be aware of the refund schedule that will apply if you withdraw later. Please review our FAQs about the withdrawal process.
What if I want to withdraw from residence? What are the requirements I need to complete in order to withdraw?
Any student interested in withdrawing from residence, must personally email firstname.lastname@example.org
Residence rooms must be vacated, rooms cleaned of all belongings and garbage and keys returned to the Victoria Hall front desk. Date of receipt of keys will determine the refund amount based on the following schedule
January 25 to February 20 – 50% refund of winter term fees
February 21 to March 3 – 25% refund of winter term fees
March 4 to move out – No refunds available
Please keep the following in mind when you are vacating your room:
-Physical distancing must be observed during the move-out process.
-Masks are required to be worn in residence at all times during the move-out process.
-A maximum of two helpers are permitted in residence when moving articles out of residence rooms. They are also expected to -wear a mask and physically distance themselves from others in the hallway.
If you do not anticipate being able to return to campus, keys/key card must be returned via mail to the Victoria Hall front desk address below. Fee refunds will be based on the date that the mail envelope is postmarked.
Victoria Hall Front Desk
75 Bader Lane
Kingston, ON K7L 3N8
We recognize that students are currently in different jurisdictions and have varied personal circumstances that might impact their ability to return to collect personal belongings. If you are unable to return to campus to collect your belongings, please email email@example.com and we will work with you regarding packing, shipping or off campus storage arrangements. Additional information will be provided when we have confirmation of your intent to withdraw.
All belongings must be removed no later than April 30, 2021. Please note that in the event that the university requires the room before arrangements are made, personal belongings may be packed, removed from the room and stored. Details and costs for this option will be assessed on a case-by-case basis.
If you have further questions about withdrawing from residence please contact us at firstname.lastname@example.org.
What happens if my arrival plans change or I want to withdraw after filling out the Move-In Form or Return to Residence Form?
If your arrival date changes, you must go back into the appropriate form to update your plans. If you plan to withdraw from residence, please email email@example.com
I’m coming from within Canada, but outside of Ontario. Do I have to self-isolate?
Individuals who arrive or return to Ontario during the province wide shutdown period should self-isolate for 14 days upon arrival. You can do so in your assigned residence room, only going out to get food from dining halls or for medical appointments or other essential services.
I am coming from outside of Canada. Can I complete my 14-day quarantine in residence? Is there food?
All students arriving from international destinations must have direct contact with our team to arrange your plans. Please email firstname.lastname@example.org so we can assist you with your planning. Yes, you can complete the 14-day quarantine in residence and isolation meals will be provided to you. Prior to undertaking travel, you will be required to complete a form detailing your travel arrangements to Kingston. You should arrange for private transport from your port of entry to campus. Please review information from the Government of Canada as soon as possible to assist in your planning.
I’m sick, what should I do?
If you develop symptoms, are directed by a health care professional to self-isolate, or otherwise suspect that you may have COVID19, call the Victoria Hall Front Desk (613-533-2531).
The front desk will provide instructions on the need and steps to consult healthcare professional (SWS, Telehealth).
Make sure you familiarize yourself with the isolation protocol.
I would like to live in residence this winter term. What should I do?
Interested first-year students who would like to live in residence for the winter term (January – April 2021), can email email@example.com to express their interest.
What is a household?
Students have been placed in floor-based communities called “households” with students in the same faculty/program. Students within the same household live together, eat together, socialize and move around campus together, as appropriate. Guests are considered to be any person who does not live in your household. Households are comprised of multiple groups of canmates. This model aims to help reduce the number of contacts among students living in residence and limit the potential spread of the virus as the pandemic continues.
“Canmate(s)” are anyone students are assigned to share washroom fixtures with. Your canmates are part of your household.
- Within your household, you will also be assigned canmates, who are students that you will be sharing washroom and shower facilities with. The ratio of these will be 3:1 or 2:1, depending on your building assignment.
- In-person residence engagement is restricted to student households, and physical distancing should be maintained whenever possible (including in lounge spaces). Students are not permitted to visit other households or communities in their own or other buildings.
How do I request a room change?
Room changes are only available in exceptional circumstances, such as a health accommodation. Please contact your Residence Life Coordinator to discuss your situation.
How do I obtain a proof of residence letter?
If you are already living in residence, log on to the Student Residence and Dining Portal and click on the proof of residence icon. If you are moving into residence in January, this icon will not be available until after you move in. If you need a letter before your scheduled move-in date, please contact firstname.lastname@example.org.
What if residences have to shut down?
The university is working closely with local Public Health authorities and will take direction from them. It is possible that students living in residence may face additional restrictions that could further limit mobility around campus or within the residence and Kingston communities, or be required to leave residence, if ordered by KFLAPH.
What are the cleaning protocols in residence?
Enhanced cleaning and disinfecting protocols have been implemented. For full information on cleaning frequency and our protocols, please visit our residence cleaning protocols page.
What dining halls and retail outlets are open? Where can I find more information about food?
Dining halls and select retail food locations on campus are open. Queen’s Hospitality Services has developed an operations plan that ensures a variety of food options are available on campus and any special diets or allergy needs are met. Dining hall menus, hours of operation and more information is available here.
What other student housing options are there in Kingston?
Queen’s Community Housing operates many houses and apartments in near-campus neighbourhoods, but all accommodations are currently leased for the 2020-21 academic year. There are many private landlords that offer a range of housing options. Please visit the Student Community Relations website for more information and advice about renting.
What are the total fees for residence?
In addition to the 2020-21 room rate of either $15,188 (single) or $16,186 (single-plus), you will see separate fees posted in your SOLUS account of $150 flex (part of the meal plan), $109 for Residence Society (peer-led residence government) and $160 for Residence Technology. Total payable fees therefore are $15,607 for single and $16,605 for single plus.
Fees are pro-rated for students coming for the winter term only.
What adjustments have been made to fees in the winter term?
Fees were adjusted for students who deferred or delayed arrival to residence. Please refer to the email you received on Monday, January 18, 2021 for the fee options specific to your circumstances. Fees for the winter term were due on January 31.