First Year Undergraduate
- Residence Applications will be available on March 1st, 2012
- Residence Application and Deposit Due: June 8, 2012 (your deposit must be at the university by this date. Please note that telephone/online banking payments can take up to 5 business days to arrive at the university).
- Residence Move In Day: Sunday September 2, 2012
- Residence Fee Balance Due: Friday September 28, 2012
Full-time first year students are guaranteed residence if the deadline for application and deposit are met. If either is submitted late, students may not be guaranteed residence. Part-time students are eligible to live in residence subject to availability. Priority is given to full time students.
DEPOSIT INFORMATION
Deposit
- Your application IS NOT COMPLETE until we receive your $525.00 CDN deposit.
- Once your residence application is submitted, a $525.00 charge is applied to your Student Financial Account within 48 business hours.
- The $525.00 CDN deposit is due by June 8, 2012 (or on the due date specified in your letter of acceptance at Queen’s). We highly recommend submitting your deposit as soon as the charge is applied to your Student Financial Account to avoid being late and losing your guarantee of residence.
- Applications will not be processed without a deposit (it can take 5 business days for an online/tele-banking payment to reach Queen’s). Please ensure that your deposit will reach us by the due date, otherwise we cannot guarantee a residence room.
- The university DOES NOT accept cheques or credit cards.
- The university DOES accept online/telephone banking deposits and wire transfers
Click here for detailed information about how to make a deposit.
- $325.00 of your $525.00 deposit is refundable if you cancel in writing to Residence Admissions at reshouse@queensu.ca by July 6, 2012. No refunds are available for cancellations after that date (note: refunds are only applicable for undergraduate applications).
- Please note that if you cancel your academic offer at Queen’s, you must also cancel your Residence application by contacting Residence Admissions by email.
SCHOLARSHIP AND MAJOR ENTRANCE AWARD RECIPIENTS
The following award winners will be assigned to a single room in Residence. (Please note that your application must still arrive by the deadline of June 8, 2012 and a residence deposit of $525.00 CDN must be made to guarantee a residence space):
- Bank of Montreal Award
- Chancellor’s Scholarship
- Chernoff Family Award
- D. & R. Sobey Atlantic Scholarship
- Dr. Iris May Marsh Memorial Award
- Loran National Award
- Melvin R. Goodes Entrance Award
All other award recipients are included in the lottery room assignment process.
Students who receive an athletic award or are identified as a top recruit by the university are guaranteed a room assignment that, after discussion with Athletics, is most appropriate to their sport. (Please note that your application must still arrive by the deadline of June 8, 2012 and a residence deposit of $525.00 CDN must be made to guarantee a residence space).
OUR ROOMS
- Queen’s residences are located on two campuses, Main Campus and West Campus. First year students are placed in residences in both locations by a lottery process in either a single, double, triple or quad room. See Your Room Assignment for more details.
- First-year residence accommodations on main campus include the purchase of a meal plan as part of the agreement.
- Residence Theme Floors are also available — please remember to also select a room type when choosing a theme.
APPLICATION FORM ROOM DEFINITIONS
You will be asked to rank your room type preference on the application (you do not choose a specific building). Please note that preferences are not guaranteed.
- SINGLE WITH SHARED BATH -two single rooms that are adjoined by a bathroom (Leggett/Watts Halls) with a meal plan (you can not request a roommate for this room type)
- SINGLE ROOM – single room in a mixed gender building (note: floors are also mixed gender) with a meal plan
- SINGLE ROOM GENDER SPECIFIC – single room in a single gender floor or building with a meal plan
- DOUBLE ROOM – double room in a mixed gender building/floor with a meal plan
- DOUBLE ROOM GENDER SPECIFIC – double room in a single gender building/floor with a meal plan
- TRIPLE ROOM – triple room in a mixed gender building with a meal plan
- QUAD ROOM – quad room in a mixed gender building with a meal plan
SPECIAL NEEDS AND DISABILITIES
- Special Consideration Form (this form must be completed and submitted with your application as per instructions on the form)
- Information regarding a disability and any required room adaptations must be submitted on the form provided. We are only able to make arrangements for students who submit the “Special Consideration” form with the application form by the deadline.
- The special consideration form and any accompanying doctor’s notes must be mailed, e-mailed or faxed to our office by the application deadline.
- Please indicate any disability, medical condition, height, dietary need, and/or requirements related to lifestyle, culture, gender or religious needs on the Special Consideration Form. Any pre-existing condition must be noted on the form in order to be considered and will not be considered after rooms have been assigned. It is best to include relevant information for consideration, even in situations where students do not believe it will affect their room assignment.
- If you wish us to take into account a medical condition which would not be described as a disability, please fill in sections C and D only on the Special Consideration form. Unclear or vague documentation will not be accepted.
- Medical information provided on the special consideration form is considered confidential and will only be viewed by the Manager of Residence Admissions to make an informed decision on room placement.
- Room changes based on medical needs after the application deadline will only be considered if they are under extreme circumstances and may not be able to be accommodated. Please note that this process is not intended to provide an option for students to achieve a more favourable building assignment.
- Please note that Queen’s Residence is a high density living environment. It may be difficult to control that environment in regards to a medical condition. We strongly encourage students who may have environmental health concerns to consider if accommodation in residence is safe and conducive to their lifestyle and medical condition.
- We are committed to accommodating the requirements of students with disabilities to the best of our ability; however please note that you may not be placed in the residence of your preference.
- Please contact the Residence Admissions office if you have a parent, guardian, or sibling with a disability such as mobility, vision or hearing impairment that would require accommodation when visiting your residence building.
YOUR APPLICATION (application instructions):
- You require your Queen’s 8-digit student number to apply.
- Room preferences are only a guide in the process and not a guarantee — please make sure to familiarize yourself with the room types and rank your top 5 preferences.
- You are not able to choose a room type more than once on your application. You must list 5 different choices in order of preference.
- Your chance of securing a room type or residence community depends on the demand for that room type or residence community and your lottery number. All rooms are assigned using a random computer lottery process.
- Please note that we do not accept credit card payments.
- Preferred Room Mate(s) -If you are interested in a double/triple/quad room and have a preferred room mate(s), you must indicate your first preference as double/triple/quad. Students must choose each other by entering the 7- digit Queen’s student number(s) as indicated on the application. Please make sure that this number is correct before submitting your application. It is the student’s responsibility to ensure the student number is correct. If double/triple/quad room is not selected as the first preference or your room mate(s) has not selected you, the match is not possible. Students who request each other, following the above criteria will be matched manually. While every effort will be made, room mate choices can not be guaranteed.
- Read the summary page that appears after you have completed your application to ensure that your application is correct. You can also print this summary page (which includes a ticket number) for your records.
- Once your application and deposit are received, you will receive an e-mail confirmation to the e-mail account provided. Please contact us if you do not receive confirmation of your completed application and deposit by the deadlines.
Read the residence agreement carefully. By applying to residence you agree to enter a legal agreement for the next eight months and should be familiar with your obligations and our policies.
QUESTIONS? Please contact us:
| Telephone: | 613-533-2550 |
| E-mail: | reshouse@queensu.ca |
| Write us: | Residence Admissions Office Victoria Hall, 75 Bader Lane Queen’s University, Kingston, ON K7L 3N8 |
I HAVE READ AND UNDERSTOOD THE APPLICATION AND AGREEMENT INFORMATION